Regenesis - HR Director

Regenesis is an environmental organization that works to empower post-secondary students as agents of change in addressing today's environmental concerns, through advocacy and service in local chapters. We focus on real, comprehensive and practical initiatives, programs and social enterprises to make our campus and our communities, cities and planet more sustainable places.

Job Title: HR Director

Location: Hybrid. Primarily remote.  Occasional in-person locations either: UofT St. George, UofT Mississauga, UofT Scarborough or York University

Duration: Permanent, Full-Time (40 hrs/week)

Reports to: Co-Executive Directors, Assistant Director, Finance Director

Works with: Communications Director, Fundraising Director, other Chapter Coordinators, student staff and volunteers

Start Date: TBD – late August / early September 2024

Work Hours: Flexible, typically weekdays 9-5, with occasionally weekday evening and weekend work 

Salary: $26/hour 

Benefits: health plan, five weeks of paid vacation, paid sick leave, flexible schedule 

Probation Period: 3 months

Application Process

Applications will be taken on a rolling basis until all positions are filled. Please send your resume and cover letter in Word or PDF form to the Hiring Committee either through the application form with this posting or by email at hr@regenesis.eco – please reference the job title in the subject line and ensure your name and preferred contact information are provided, such as your email address and phone number. 

Role

Do you have experience in HR, recruitment and working with the public? Do you have demonstrated oral, written, and interpersonal communication skills? Are you proficient with Microsoft Office suite? Are you a people-person with exceptional self-motivation, organizational and time-management skills, able to prioritize among competing demands? Are you able to work independently with minimal direction as well as in teams to achieve objectives? Do you feel confident in being able to lead a large team? Are you empathic and patient, and able to use those qualities to provide effective guidance and training to youth staff and volunteers? Regenesis is looking for someone who will be an integral part of the leadership team, ensuring all volunteers, placements, student staff and full time staff are effectively hired, onboarded and training, and continually mentored and observed to ensure professional growth and accountability in their job duties. Further, the HR Director will maintain an accurate, secure and up-to-date database of all volunteers, placements and staff. 

What can I expect to do in this role? 

You will be responsible for recruiting new volunteers, placements, staff and assisting chapters and initiatives with recruitment efforts. You will be liaising with universities, schools, service clubs, job centres and other organizations for the purposes of volunteer, placement and student staff recruitment. You will respond to inquiries from potential hires, manage the applications, screen applicants and enter all information into a database. You will also hold training sessions and ensure those hired are adequately trained to fulfill their duties. You will organize and assist in information sessions and orientation sessions. You will prepare and update orientation and training materials, schedule and coordinate prior to and during Regenesis events. In collaboration with the Communications/PR Coordinator, you will communicate on a regular basis with everyone, including keeping them up to date with our scheduled events and volunteer opportunities sent from our campaign, project and chapter leaders. You will be responsible for all clerical duties with respect to HR management. As much of our work is seasonal, in the HR role you will busier around the start of each term (August/September, January, April/May).  Given we are working with youth, clear and assertive communication is essential, so that they understand and follow through on all training and onboarding tasks. Attention to detail and a “type A” personality would be ideal for this role. 


To be successful as the HR Director, you demonstrate the following competencies:

  • Understanding of Regenesis, its purpose, history, policies and programs.

  • Representing the organization in a professional and congenial manner in person, in telephone conversations, and in written correspondence. 

  • Solid administrative and interpersonal skills will ensure that programs and services are delivered sustainably and consistently, through effective communication and collaboration among staff and volunteers.

  • Strong attention to detail. 

  • The experience and knowledge to train and mentor student leaders, including student board members, student-staff and volunteers. 

  • Demonstrated combination of understanding, experience and skills to operate environmental initiatives. 

  • You have good judgement and creativity to ensure our message is communicated effectively and professionally to students on campus through social media, outreach tabling, e-newsletter, posters and departmental newsletters. 

  • Your experience as a strong writer will help in developing grant applications, research reports and business plans in support of proposed and new initiatives. 

  • You have led teams to achieve objectives and can delegate effectively while fostering a strong sense of community and organizational culture. You have (or can develop) a strong understanding of the organization’s goals, purpose, history, policies and programs.

  • You have significant experience working with university administrators and a solid understanding of the political environment of a university. 

Qualifications

University degree in a related field supplemented by a minimum of 1 year related experience which demonstrates the competencies noted above. Equivalencies, such as experience with a student organization, will be considered.

Notes

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of the above competencies.

Detailed Job Description

What follows is a more detailed description of job duties, for your consideration.

Role and Responsibilities

Reporting to the Executive Director, the HR Director will be an integral part of the leadership team. The HR Director’s duties include: 

Administrative and Operations

  • Provide solid administrative and operational management in your role, including scheduling (interviews, training), database management, and maintaining up-to-date training.  

  • Act as a resource to staff and volunteers and ensure that they are kept up to date on all matters related to the organization

  • Monitor, gather, interpret and articulate information to the Board and fellow staff related to our HR needs.

  • Ensure policies and procedures, including HR procedures, are followed

  • Write emails and other correspondence 

  • Oversee the filing and organization of HR information 

HR, Education and Training

  • Recruiting new volunteers and staff.

  • Mentor, train and support student staff and volunteers to ensure a strong, highly motivated and well-coordinated team. 

  • Staff and volunteer development. 

  • Maintaining all relevant HR policies and procedures. 

  • Maintaining a secure and up-to-date HR database. 

  • Clear communications between new hires and their respective supervisors to ensure they are successfully onboarded. 

Requirements 

  • Related work, volunteer or educational experience

  • Excellent oral, written, and interpersonal communication skills

  • Attention to detail

  • Strong organizational, analytical and time management skills

  • Self-motivated and able to work independently with minimal direction 

  • Ability to work in teams to achieve objectives

  • Proficiency with Microsoft Office suite

  • Proficiency with Google suite

  • Demonstrated commitment to environmental and social justice 

  • Experience working with students in a post-secondary environment is a strong asset

  • Experience working or volunteering with Regenesis is a strong asset

Equal Employment Opportunity Statement 

Regenesis is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. 

Accessibility Statement 

Regenesis welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please contact hr@regenesis.eco or call 1 888 326 0009 to make a request.